Meetings

Postings for all open meetings and their minutes. Older past minutes are achieved at the Town Hall.

Draft Selectboard Minutes 10/02/2017

posted Oct 17, 2017, 9:59 AM by Bonnie Lovell

 Draft MAIDSTONE SELECTBOARD MEETING

October 2, 2017

CTO: 7:00 PM

ATTENDANCE: Brad McVetty, Doug Lord, Bob Snowman, Carroll Gorham, Bob Lancraft and Nancy Desrochers.

APPROVE MINUTES: Bob moved to accept the minutes for the September 11th, 2017 meeting.  Doug seconded and the motion carried.

STEVENS-MCDADE CEMETERY: Brad will continue to try and contact Jim McDade.

LAND VALUE ON TAX BILL: Bonnie is waiting for a reply from Chris at NEMRC.

LEOP: Doug will continue the Local Emergency Operations Program required training and hoping to finish by November.

HALL ROAD – BUYAK: The Selectboard will rewrite letter for Attorney.

AUDIT 2016: Bob will speak to a few people that was contacted by Bonnie.

SELECTMEN’S WARRANTS: Reviewed and signed.

MONTHLY BUDGET: The monthly budget report was provided and reviewed.

ADJOURN: Doug moved to adjourn at 7:55pm. Bob seconded and the motion carried.

Respectfully Submitted by Bonnie Lovell/Doug Lord

Selectboard Meeting Draft Agenda 10/2/2017

posted Sep 26, 2017, 11:44 AM by Bonnie Lovell

Draft SELECTBOARD MEETING AGENDA 

October 2, 2017 at 7:00 PM

CTO:

ATTENDANCE:

APPROVE MINUTES:

STEVENS-MCDADE CEMETERY:

TAX BILLS (LAND):

LEOP TRAINING:

HALL ROAD: BUYAK:

AUDIT 2016:

SIGN SELECTMEN’S WARRANTS

MONTHLY BUDGET:

OTHER BUSINESS:

ADJOURN:

 

Draft Selectboard Minutes 09/11/17

posted Sep 12, 2017, 3:43 PM by Bonnie Lovell

Draft MAIDSTONE SELECTBOARD MEETING

September 11, 2017

CTO: 7:00 PM

ATTENDANCE: Brad McVetty, Doug Lord, Bonnie Lovell, Bob Snowman, Bob Lancraft, Nancy Desrochers, Carroll Gorham, Linwood Mixer, Chris Von Alt and Mary Von Alt.

APPROVE MINUTES: Bob moved to accept the minutes for the August 7th’meeting.  Doug seconded and the motion carried. Bob moved to accept the minutes for the Special August 21st meeting.  Doug seconded and the motion carried

MASTERS RD – BRUCE HOBAUGH – Bruce requested that the town maintain Master’s Road. Brad stated that Master’s Rd is a Class 4 road and is only responsible for the culverts & bridges. The road needs to be brought to Class 3 standards to be adopted at a special town meeting.

ZONING BOARD MEMBER RESIGNATION – Lloyd Tippitt resigned from the Zoning Board to accept the Zoning Administrator’s position. Doug moved to accept Lloyd’s resignation. Bob seconded and the motion carried.

STEVENS-MCDADE CEMETERY: Brad will continue to try and contact Jim McDade.

LAND VALUE ON TAX BILL: Bonnie will contact Ed Clodfelter regarding Doug’s request for Land amounts to show up on the tax bills.

LEOP: Doug will continue the Local Emergency Operations Program required training.

HALL ROAD – BUYAK: Brad and Doug visited the Buyak Property to see what issues are needed to address. There are several State and Town violations. After the Zoning Board Meeting September 12, 2017, Bonnie will combine all violations and submit to the Attorney. She will also contact the State to see what they can do to assist the Town with these issues.  

AUDIT 2016: Chris Von Alt will e-mail the other 2 Auditors to start the 2016 audit and to come up with a 2017 schedule.

LISTERS: Doug moved to appoint Mary Von Alt as a Lister until March of 2018. Bob seconded and the motion carried.

SELECTMEN’S WARRANTS: Reviewed and signed.

MONTHLY BUDGET: The monthly budget report was provided and reviewed.

OTHER BUSINESS: There are busses for Lancaster and Groveton Students, contact your school for times, the stop is in Guildhall.

ADJOURN: Doug moved to adjourn at 8:07. Bob seconded and the motion carried.

Respectfully Submitted by Bonnie Lovell

Draft SELECTBOARD MEETING AGENDA September 11, 2017 at 7:00 PM

posted Sep 11, 2017, 2:38 PM by Bonnie Lovell

Draft SELECTBOARD MEETING AGENDA 

September 11, 2017 at 7:00 PM

 

CTO:

 

ATTENDANCE:

 

APPROVE MINUTES:

 

MASTERS RD – BRUCE HOBAUGH:

 

ZONING BOARD MEMBER RESIGNATION:

 

STEVENS-MCDADE CEMETERY:

 

TAX BILLS (LAND):

 

LEOP TRAINING:

 

HALL ROAD: BUYAK:

 

AUDIT 2016:

 

LISTERS:

 

SIGN SELECTMEN’S WARRANTS

 

MONTHLY BUDGET:

 

OTHER BUSINESS:

 

ADJOURN:

 

8/21/17 Special Selectboard Meeting minutes

posted Aug 22, 2017, 8:25 AM by Bonnie Lovell   [ updated Sep 12, 2017, 3:40 PM ]

Draft MAIDSTONE SPECIAL SELECTBOARD MEETING

August 21, 2017

CTO: 7:00 PM

ATTENDANCE: Brad McVetty, Doug Lord, Bonnie Lovell, Bob Snowman, Bob Lancraft, Bill Sanborn and Carroll Gorham.

SET TAX RATE: Bob moved to accept 0.1971 as the new municipal tax rate. Doug seconded and the motion carried. The new 2017 tax rates will be as follows:

Homestead Tax Rate:              1.0855

Non-Homestead Tax Rate:     1.5608

 

BILL SANBORN – STREET NAMES: Bob moved to accept 3 new 911 road names (Allen Rd, Kymak Rd and Huntington Rd). Doug seconded and the motion carried. Brad will order new road signs.

REAPPRAISAL: Bob moved to accept the reappraisal contract with changes. Doug seconded and the motion carried.

ACCEPT ZONING ADMINISTRATOR’S RESIGNATION: Doug moved to accept Zoning Administrator Michael Otis’s resignation. Bob seconded and the motion carried.

LETTER TO APPOINT ZONING ADMINISTRTATOR: Bob moved to appoint Lloyd Tippitt for the interim Zoning Administrator until March 2018. Doug seconded and the motion carried.

ADJOURN: Doug moved to adjourn at 7:42PM. Bob seconded and the motion carried.

Respectfully Submitted by Bonnie Lovell

 

Special Selectboard Meeting 08/21/17 @ 7PM

posted Aug 15, 2017, 10:07 AM by Bonnie Lovell   [ updated Aug 15, 2017, 10:30 AM ]

Draft SELECTBOARD MEETING AGENDA 

August 21, 2017 at 7:00 PM

CTO:

ATTENDANCE:

SET TAX RATE:

BILL SANBORN – STREET NAMES:

REAPPRAISAL CONTRACT:

ACCEPT ZONING ADMINISTRATOR’S RESIGNATION:

LETTER TO APPOINT ZONING ADMINISTRATOR: 

ADJOURN:

Special Zoning Board Minutes 08/14/2017

posted Aug 15, 2017, 8:47 AM by Bonnie Lovell

Draft SPECIAL PLANNING & ZONING BOARD MINUTES

August 14, 2017

CTO: 7:01 PM

ATTENDANCE: Bruce Hobaugh, Bonnie Lovell, Bob Lancraft, Lloyd Tippitt, Sean McCarthy, Mike Otis, Tammy Cunnington, Karl Fuller and Sandra Fuller.

FULLER APPEAL: Karl and Sandra Fuller was served with a letter from the Zoning Administrator to stop the building of their boathouse. The Fullers had an approved State Permit with detailed information regarding the repair of the foundation and reconstruction of the boathouse. The Board listened to both sides and went in to an executive session. The Board reconvened and stated they do not find any reason to override the State Approved Permit and will issue a letter to the Fuller’s to rescind the stoppage of building from the Zoning Administrator.

HOOKER PROPERTY: The Board has some concerns regarding 2 trailers on the Hooker Property. Mike Otis, Zoning Administrator agreed to visit the property and talk about the violations, if any and to request that they keep them parked back away from the road.

BUYAK PROPERTY: The Board has learned that this property has a septic type trailer on its property with no permits through the town or the state.  The requested that Mike Otis, Zoning Administrator, visit the property and site all zoning violations in a certified letter to Buyak. The Board also questioned if he is being taxed on the trailer. Bonnie will verify he is being taxed.

OTHER BUSINESS: The Board reviewed a prior approved zoning permit for Joseph Andreozzi after one member of the board noticed there was not a tree in place as specified on the permit. The Zoning Administrator was not aware of this and will visit and/or call and discuss with Joseph Andreozzi as the square footage is now possibly too large to be within the zoning guidelines.

The Board also discussed John Nugent’s camper which seems to be a “permanent” property. The Board would like to know if he is being taxed on the camper before sending any letters for any possible violations. Bonnie will verify he is being taxed.

ADJOURNMENT: Lloyd motioned to adjourn the meeting at 8:35 p.m. Sean seconded the motion and the motion carried.

Special Zoning Meeting Agenda 08/14/2017

posted Aug 14, 2017, 11:41 AM by Bonnie Lovell

Draft SPECIAL ZONING BOARD MEETING AGENDA 

August 14, 2017 @ 7:00 PM

ATTENDANCE:

FULLER APPEAL

HOOKER PROPERTY

BUYAK PROPERTY

ADJOURN

 

Draft Selectboard Minutes 08/07/2017

posted Aug 8, 2017, 11:12 AM by Bonnie Lovell

Draft MAIDSTONE SELECTBOARD MEETING

August 7, 2017

CTO: 7:00 PM

ATTENDANCE: Brad McVetty, Doug Lord, Bonnie Lovell, Bob Snowman, Bob Lancraft, Bill Sanborn, Bruce Hobaugh, Bert Desrochers, Nancy Desrochers, Carroll Gorham and Linwood Mixer.

HANNAH FAY (RE: Purple Bags): Hannah made a request to the Selectboard to supply her farm with 2 additional rolls because of the waste that needs to be thrown out. Doug moved to offer any business who requests extra bags, 2 additional rolls at no cost per year. Brad seconded and the motion carried.

BILL SANBORN – STREET NAMES: Bill requested that 3 private roads be given numbers and names. The Emergency Responders/State requires any road with 3 or more properties to be numbered in the State database. Bonnie will attempt to contact owners and come up with the 3 new road names. The town will order street signs as needed.

SELECTBOARD MEMBER: There were 4 individuals who showed interest in the Selectboard Position, Bert Desrochers, Bruce Hobaugh, Chris Von Alt and Bob Snowman. Doug moved to close to the public and go into an Executive meeting. Brad seconded and the motion carried. After reviewing all interested parties, the executive meeting was closed and reopened to the public. Doug moved to appoint Robert Snowman as Selectboard Member until March of 2018. Brad seconded and the motion carried. Doug moved to pay Kyle Bouthillier $250 for the time served on the board and Bob Snowman $750 for the remainder of the term. Brad seconded and the motion carried.

APPOINT ROAD COMMISSIONER: Doug moved to nominate Brad McVetty as Road Commissioner. Bob seconded and the motion carried.

APPROVE MINUTES: Doug moved to accept the minutes for July’s meeting.  Bob seconded and the motion carried

STEVENS-MCDADE CEMETERY: Brad will contact Jim McDade after he looks at how much land the town needs and will mark out the acreage.

DONATION REQUEST: Doug moved to deny a donation request. Bob seconded and the motion carried.

STIPEND FOR TRANSPORTATION OF STUDENTS: Doug questioned providing a stipend to residents having to transport their children during the school year. Bonnie will contact Lyn Schmucker and/or Michael Clark and discuss who is responsible or decides on this item.

LAND VALUE ON TAX BILL: Doug would like to consider how we can specify the land amounts on our tax bills. Bonnie will contact NEMRC (Ed Clodfelter) for suggestions and reach out to other towns.

LEOP: Doug will take the Local Emergency Operations Program training required for the town.

REAPPRAISAL: The Board was provided with a copy of a proposal from NEMRC (Ed Clodfelter) to do a town reappraisal starting in July of 2018. If no changes are needed, the board will sign the agreement after reviewing it.

ZONING LETTER APPEAL TO SELECTBOARD: After a lot of discussion on an appeal submitted to the Selectboard, the board has decided they are not able to act on this appeal. The appeal was submitted to the Zoning Board where they will act on it.  A special Zoning Board meeting will be scheduled.

HALL ROAD – BUYAK: Brad and Doug will go to the property and write up a statement to submit to Laura for review.

AUDIT: There hasn’t been any luck finding a CPA to do a single year municipal audit. There were a few more suggestions and Bonnie will contact them.

LISTERS: Doug moved to accept a Lister’s resignation. Bob seconded and the motion carried.

BOX CULVERT CONTRACTOR BIDS: We received 7 bids. Doug moved to accept the lowest bidder after speaking with Tim Ruggles on his satisfaction working with them. Bob seconded and the motion carried. The lowest bidder is Matthews Excavating.

 

SELECTMEN’S WARRANTS: Reviewed and signed.

MONTHLY BUDGET: The monthly budget report was provided and reviewed.

OTHER BUSINESS: No other business

ADJOURN: Doug moved to adjourn at 9:25. Bob seconded and the motion carried.

Respectfully Submitted by Bonnie Lovell

 

Agenda 08/07/17 @ 7PM Selectboard Meeting

posted Aug 7, 2017, 11:17 AM by Bonnie Lovell   [ updated Aug 7, 2017, 11:18 AM ]

Draft SELECTBOARD MEETING AGENDA 

August 7, 2017 at 7:00 PM

CTO:

ATTENDANCE:

HANNAH FAY (RE: Purple Bags)

BILL SANBORN – STREET NAMES:

APPOINT SELECTBOARD MEMBER:

            Pay for Kyle and new board member.

APPOINT ROAD COMMISSIONER:

APPROVE MINUTES:

STEVENS-MCDADE CEMETERY:

DONATION REQUEST:

STIPEND FOR TRANSPORTATION OF STUDENTS:

TAX BILLS (LAND)/TAX RATE:

LEOP:

REAPPRAISALS:

ZONING LETTER APPEAL TO SELECTBOARD:

HALL ROAD: BUYAK:

AUDIT 2016:

LISTERS:

BOX CULVERT CONTRACTOR BIDS:

SIGN SELECTMEN’S WARRANTS

MONTHLY BUDGET:

OTHER BUSINESS:

ADJOURN:

 

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