Postings for all open meetings and their minutes. Older past minutes are achieved at the Town Hall.
Draft SELECTBOARD MEETING AGENDA
May 1, 2017
APPOINT ROAD COMMISSIONER & SELECTBOARD CHAIR:
TOWN ROAD & BRIDGE STANDARDS:
HALL ROAD: BUYAK:
SIGN SELECTMEN’S WARRANTS
Draft PLANNING & ZONING BOARD MINUTES
March 28, 2017
CTO: 7:09 AM
ATTENDANCE: Bruce Hobaugh, Bonnie Lovell and Lloyd Tippett
APPROVE MINUTES: Lloyd motioned to accept 09/13/2016 minutes with corrections. Bruce 2nd the motion and the motion carried. Lloyd motioned to accept 12/13/2016 minutes with corrections. Bruce 2nd the motion and the motion carried.
UPDATE ON HOOKER PROPERTY: To the best of our knowledge, Hooker residents are following the discussed agreement with Michael Otis, Zoning Administrator.
REVIEW NEW BUILDING PERMITS SINCE LAST MEETING: Questions were raised on Andreozzi with the treehouse square footage being over the 600 sq. ft. allowed unless tree is taking up 8 sq. ft. or over of living space. Also with Kamins permit with the height of building, does it meet the height requirement? Bonnie will email Michael Otis for explanations. All other permits were reviewed.
DISCUSS ANY NEW PLANNING & ZONING ISSUES: The Board is still encouraging the Zoning Administrator to attend all meetings. Bruce will contact NVDA to answer questions on what requirements we need to be approved to be sanctioned.
ADJOURNMENT: Lloyd motioned to adjourn the meeting at 8:12 p.m. Bruce seconded the motion and the motion carried.
Draft MAIDSTONE SELECTBOARD MEETING
April 3, 2017
CTO: 7:04 P.M.
ATTENDANCE: Bradley McVetty, Douglas Lord, Bonnie Lovell, and Susan Irwin.
APPROVE MINUTES: Doug moved to accept the minutes for the March meeting with clarification. Brad seconded the motion and the motion carried. Doug moved to accept the minutes for the Special Selectboard Meeting on March 30, 2017. Brad seconded the motion and the motion carried.
APPOINT TOWN OFFICICALS: The Road Commissioner and Selectboard Chairman has been postponed to next May’s meeting. The following have been appointed by the Selectboard:
Tree Warden: Doug motioned to appoint John Perreault. Brad Seconded and the motion carried.
Health Officer: Doug motioned to appoint Bruce Hobaugh. Brad Seconded and the motion carried.
Administrative Asst: Doug motioned to appoint Bonnie Lovell. Brad Seconded and the motion carried
Zoning Board Member: Doug motioned to appoint Bob Lancraft for a 3 yr term ending 2020. Brad Seconded and the motion carried.
Requested Zoning Board Member: Doug motioned to accept the request from the Zoning Board to appoint Lloyd Tippett to join the Zoning Board for a 3 yr term ending 2020. Brad seconded the motion and the motion carried.
NEKWMD Representative: Doug motioned to appoint Paulette Routhier. Brad Seconded and the motion carried.
STEVENS-MCDADE CEMETERY: Bonnie will review the ADA guideline documents that are available. The Town will look into making more parking and entrance more accessible.
HALL ROAD – BUYAK: Bonnie will follow up on an email that was sent to Attorney Laura Wilson on March 2, 2017.
2016 AUDIT: Doug suggested that we have a CPA/Professional audit town records every 3 years now that we now have Town Auditors doing the audit annually. Brad motioned for Bonnie to look into Auditors and cost. Doug seconded the motion and the motion carried.
EMS/FIRE CONTRACTS: Reviewed and signed.
CAI CONTRACT: Reviewed and signed.
LISTERS: The Town needs 2 more Listers. These positions have been posted on the website and will be posted on our Facebook page.
ELECTRONIC RECORDS/COMPUTER: NEMRC’s cost is $1,100 for electronic land records, dog licenses and indexing. This also includes scanning the land records for easier access. An additional computer would need to be purchase so that the public had full access to the land records database. Brad motioned we purchase NEMRC’s software and the computer needed. Doug seconded the motion and the motion carried.
SCHOOLBOARD BUS SALE: The Schoolboard has offered the Town of Maidstone to purchase their school bus for $1 and do as we wish with it. Doug motioned the Town buy and sell the school bus. Brad seconded the motion and the motion carried.
APPRAISALS: A town wide re-appraisal process is suggested to happen every 10 years according to Doug Lay. It usually takes up to 2 years for the process to begin. Doug motioned to start checking on the process for a re-appraisal with cost and timeline. Brad seconded the motion and the motion carried.
TAX BILLS: Bruce Hobaugh questioned his tax bill. The house tax information does not match the amount of the tax bill. The difference is the land acreage tax. He inquired to see if there was a way to fix this and to show the land tax on the tax bills. The Selectboard requests Elaine Hodge to ask James or NEMRC to see if there is a way to accommodate this request.
SELECTMEN’S WARRANTS: Reviewed and signed. The monthly budget report was provided and reviewed.
The 2nd Bulky Waste day is scheduled for September 23, 2017.
Cemetery: The 2017 mowing will go out for bid.
ADJOURN: Doug moved we adjourn at 10:40 p.m. Brad seconded the motion and the motion carried.
Respectfully Submitted by Bonnie Lovell
SPECIAL SELECTBOARD MEETING
March 30, 2017
CTO: 11:04 AM.
ATTENDANCE: Bonnie Lovell, Brad McVetty, Doug Lord, Elaine Hodge and Doug Lay.
Issues with garages with living space above or in them. Doug Lord asked the following questions and Doug Lay answered them:
Why is our appraisal company not listed in the approved list of companies? Doug Lay confirmed that our company merged and is now part of NEMRC which is on the approved list.
Who is certified to do appraisals? Listers are elected officials to do an appraisal. Certifications are available but not required to be certified because Listers are elected.
When was the last Maidstone town appraisal? 2008 and usually the maximum years to go before a reappraisal is 10 years to keep the grand list accurate. The 2016 equalization shows Maidstone at 112%. This means, on average, properties are over by 12% which makes resident tax rates lower. The equalization cannot fall below 80%. We should reappraise if numbers are over 10% above. This could take up to 2 years before it would begin after request.
Discussion regarding classifications: How things are classified makes a big difference. Quality of home makes a difference. There are 6 categories for quality. There is a quality checklist to help determine what quality category a home falls under. If a new construction is not 100% complete, the lister will need to re-inspect annually until it is completed. Porches are also defined by Marshall & Swift by categories. The size, floor, walls, roofs, ceilings all determine which type of classification.
Apartment garages: We can re-appraise any property randomly if information is received that tax information is incorrect. Listers may reappraise all garages for accuracy. There are many different things that are looked at when appraising porches/out buildings. These include plumbing, rooms, finished or not, electricity, kitchen and bathroom, how many stories etc. Zoning permits are needed if changing garage to more than car storage (example to apartment). Quality does change the tax rate. If there are 2 identical garages but quality is different so will the tax rate.
Elaine Hodge and Doug Lord will attend workshop on April 26, 2017 in Fairlee on tax appeals. Elaine mentioned expert witnesses can be called in with approval of the Selectboard to attend BCA meetings on issues that cannot be resolved.
ADJOURNMENT: 12:12 PM
Draft SELECTBOARD MEETING AGENDA
April 3, 2017
APPOINT TOWN OFFICERS:
HALL ROAD: BUYAK:
SCHOOLBOARD BUS SALE:
SIGN SELECTMEN’S WARRANTS:
There will be a special selectboard meeting on appraisal process with Doug Lay for information only at 11am today March 30, 2017.
The Zoning Board Meeting is rescheduled for March 28th at 7PM
The Zoning Board Meeting is cancelled for tomorrow night due to the upcoming storm. Will post new date as soon as one is set. Thank you
Please see attached
Draft MAIDSTONE SELECTBOARD MEETING
March 6, 2017
CTO: 7:00 P.M.
ATTENDANCE: Bradley McVetty, Douglas Lord, Kyle Bouthillier, Bonnie Lovell, Nancy and Guilbert Desrochers, John Lovell Sr. and Susan Irwin.
APPROVE MINUTES: Doug moved to accept the minutes of the February meeting as presented. Kyle seconded the motion and the motion carried.
STEVENS-MCDADE CEMETERY: John Lovell Sr. proposed the need for a public access for this cemetery. He presented a drawing and the Board will contact the state.
HEATHER ROBINSON, ESSEX COUNTY NATURAL RESOURCES: The Board reviewed the information on becoming part owner of the hydro seeder and decided against it. Bradley informed that he met with Heather and all the applications for the grants are submitted.
CORRETTE AND ASSOCIATES: See attached letter. As we had a 3-year
contract, the Board will look into this further.
HALL ROAD: Emails sent to attorney Wilson were reviewed and we are waiting for her response.
RIVERSIDE RESCUE CONTRACT: After reviewing the contract Doug moved to accept the terms and sign it. Kyle seconded the motion and the motion carried.
NORTHEAST KINGDOM WASTE MANAGEMENT DISTRICT: 1. The trash bags are ordered. 2. We are still waiting to hear from them about arranging another bulky waste day this fall. 3. We discussed some questions about the charge to the haulers and the money received for baled recyclables.
SCHOOL ACT 46: The summary of what a “Yes” vote and a “No” vote will mean for the town on tomorrow’s vote.
SELECTMEN’S WARRANTS: Reviewed and signed.
OTHER BUSINESS: Reviewed the Stream Alteration Permit. 2 Discussed the ADA Plan requirements. No action taken until further information is received. Guilbert discussed the issue of no food scraps in the garbage.
ADJOURN: Doug moved we adjourn at 8:50 p.m. Kyle seconded the motion and the motion carried.