Draft SELECTBOARD MEETING AGENDA 

August 21, 2017 at 7:00 PM

CTO:

ATTENDANCE:

SET TAX RATE:

BILL SANBORN – STREET NAMES:

REAPPRAISAL CONTRACT:

ACCEPT ZONING ADMINISTRATOR’S RESIGNATION:

LETTER TO APPOINT ZONING ADMINISTRATOR: 

ADJOURN:

Draft SPECIAL PLANNING & ZONING BOARD MINUTES

August 14, 2017

CTO: 7:01 PM

ATTENDANCE: Bruce Hobaugh, Bonnie Lovell, Bob Lancraft, Lloyd Tippitt, Sean McCarthy, Mike Otis, Tammy Cunnington, Karl Fuller and Sandra Fuller.

FULLER APPEAL: Karl and Sandra Fuller was served with a letter from the Zoning Administrator to stop the building of their boathouse. The Fullers had an approved State Permit with detailed information regarding the repair of the foundation and reconstruction of the boathouse. The Board listened to both sides and went in to an executive session. The Board reconvened and stated they do not find any reason to override the State Approved Permit and will issue a letter to the Fuller’s to rescind the stoppage of building from the Zoning Administrator.

HOOKER PROPERTY: The Board has some concerns regarding 2 trailers on the Hooker Property. Mike Otis, Zoning Administrator agreed to visit the property and talk about the violations, if any and to request that they keep them parked back away from the road.

BUYAK PROPERTY: The Board has learned that this property has a septic type trailer on its property with no permits through the town or the state.  The requested that Mike Otis, Zoning Administrator, visit the property and site all zoning violations in a certified letter to Buyak. The Board also questioned if he is being taxed on the trailer. Bonnie will verify he is being taxed.

OTHER BUSINESS: The Board reviewed a prior approved zoning permit for Joseph Andreozzi after one member of the board noticed there was not a tree in place as specified on the permit. The Zoning Administrator was not aware of this and will visit and/or call and discuss with Joseph Andreozzi as the square footage is now possibly too large to be within the zoning guidelines.

The Board also discussed John Nugent’s camper which seems to be a “permanent” property. The Board would like to know if he is being taxed on the camper before sending any letters for any possible violations. Bonnie will verify he is being taxed.

ADJOURNMENT: Lloyd motioned to adjourn the meeting at 8:35 p.m. Sean seconded the motion and the motion carried.

Draft SPECIAL ZONING BOARD MEETING AGENDA 

August 14, 2017 @ 7:00 PM

ATTENDANCE:

FULLER APPEAL

HOOKER PROPERTY

BUYAK PROPERTY

ADJOURN

Draft MAIDSTONE SELECTBOARD MEETING

August 7, 2017

CTO: 7:00 PM

ATTENDANCE: Brad McVetty, Doug Lord, Bonnie Lovell, Bob Snowman, Bob Lancraft, Bill Sanborn, Bruce Hobaugh, Bert Desrochers, Nancy Desrochers, Carroll Gorham and Linwood Mixer.

HANNAH FAY (RE: Purple Bags): Hannah made a request to the Selectboard to supply her farm with 2 additional rolls because of the waste that needs to be thrown out. Doug moved to offer any business who requests extra bags, 2 additional rolls at no cost per year. Brad seconded and the motion carried.

BILL SANBORN – STREET NAMES: Bill requested that 3 private roads be given numbers and names. The Emergency Responders/State requires any road with 3 or more properties to be numbered in the State database. Bonnie will attempt to contact owners and come up with the 3 new road names. The town will order street signs as needed.

SELECTBOARD MEMBER: There were 4 individuals who showed interest in the Selectboard Position, Bert Desrochers, Bruce Hobaugh, Chris Von Alt and Bob Snowman. Doug moved to close to the public and go into an Executive meeting. Brad seconded and the motion carried. After reviewing all interested parties, the executive meeting was closed and reopened to the public. Doug moved to appoint Robert Snowman as Selectboard Member until March of 2018. Brad seconded and the motion carried. Doug moved to pay Kyle Bouthillier $250 for the time served on the board and Bob Snowman $750 for the remainder of the term. Brad seconded and the motion carried.

APPOINT ROAD COMMISSIONER: Doug moved to nominate Brad McVetty as Road Commissioner. Bob seconded and the motion carried.

APPROVE MINUTES: Doug moved to accept the minutes for July’s meeting.  Bob seconded and the motion carried

STEVENS-MCDADE CEMETERY: Brad will contact Jim McDade after he looks at how much land the town needs and will mark out the acreage.

DONATION REQUEST: Doug moved to deny a donation request. Bob seconded and the motion carried.

STIPEND FOR TRANSPORTATION OF STUDENTS: Doug questioned providing a stipend to residents having to transport their children during the school year. Bonnie will contact Lyn Schmucker and/or Michael Clark and discuss who is responsible or decides on this item.

LAND VALUE ON TAX BILL: Doug would like to consider how we can specify the land amounts on our tax bills. Bonnie will contact NEMRC (Ed Clodfelter) for suggestions and reach out to other towns.

LEOP: Doug will take the Local Emergency Operations Program training required for the town.

REAPPRAISAL: The Board was provided with a copy of a proposal from NEMRC (Ed Clodfelter) to do a town reappraisal starting in July of 2018. If no changes are needed, the board will sign the agreement after reviewing it.

ZONING LETTER APPEAL TO SELECTBOARD: After a lot of discussion on an appeal submitted to the Selectboard, the board has decided they are not able to act on this appeal. The appeal was submitted to the Zoning Board where they will act on it.  A special Zoning Board meeting will be scheduled.

HALL ROAD – BUYAK: Brad and Doug will go to the property and write up a statement to submit to Laura for review.

AUDIT: There hasn’t been any luck finding a CPA to do a single year municipal audit. There were a few more suggestions and Bonnie will contact them.

LISTERS: Doug moved to accept a Lister’s resignation. Bob seconded and the motion carried.

BOX CULVERT CONTRACTOR BIDS: We received 7 bids. Doug moved to accept the lowest bidder after speaking with Tim Ruggles on his satisfaction working with them. Bob seconded and the motion carried. The lowest bidder is Matthews Excavating.

SELECTMEN’S WARRANTS: Reviewed and signed.

MONTHLY BUDGET: The monthly budget report was provided and reviewed.

OTHER BUSINESS: No other business

ADJOURN: Doug moved to adjourn at 9:25. Bob seconded and the motion carried.

Respectfully Submitted by Bonnie Lovell

Draft SELECTBOARD MEETING AGENDA 

August 7, 2017 at 7:00 PM

CTO:

ATTENDANCE:

HANNAH FAY (RE: Purple Bags)

BILL SANBORN – STREET NAMES:

APPOINT SELECTBOARD MEMBER:

            Pay for Kyle and new board member.

APPOINT ROAD COMMISSIONER:

APPROVE MINUTES:

STEVENS-MCDADE CEMETERY:

DONATION REQUEST:

STIPEND FOR TRANSPORTATION OF STUDENTS:

TAX BILLS (LAND)/TAX RATE:

LEOP:

REAPPRAISALS:

ZONING LETTER APPEAL TO SELECTBOARD:

HALL ROAD: BUYAK:

AUDIT 2016:

LISTERS:

BOX CULVERT CONTRACTOR BIDS:

SIGN SELECTMEN’S WARRANTS

MONTHLY BUDGET:

OTHER BUSINESS:

ADJOURN:

Draft MAIDSTONE SELECTBOARD MEETING

July 20, 2017

CTO: 7:02 PM

ATTENDANCE: Brad McVetty, Doug Lord and Bonnie Lovell.

ACT ON SELECTBOARD MEMBER RESIGNATION: Doug moved to accept Kyle Bouthillier’s resignation. Brad seconded and the motion carried.

Doug moved that we post acceptance of Kyle’s resignation and how the board plans to procced to appoint a member of the board. Brad seconded and the motion carried.

ADJOURN: Doug moved to adjourn at 7:38 PM. Brad seconded and the motion carried.

Respectfully Submitted by Bonnie Lovell

SPECIAL SELECTBOARD MEETING AGENDA 

July 20, 2017

CTO:

ATTENDANCE: 

ACT ON SELECTBOARD MEMBER RESIGNATION:

ADJOURN:

Draft MAIDSTONE SELECTBOARD MEETING

July 3, 2017

CTO: 7:05 PM

ATTENDANCE: Brad McVetty, Doug Lord, Bonnie Lovell, Carroll Gorham and Linwood Mixer.

APPROVE MINUTES: Doug moved to accept the amended minutes for May’s meeting.  Brad seconded and the motion carried

APPOINT ROAD COMMISSIONER: The Selectboard was unable to appoint the Road Commissioner for lack of members present. Doug voiced that the town meeting spoke volumes on the work being done. Doug went on record that if there is an issue with the Road Commissioner, he will address it immediately. Carroll Gorham recommended to appoint Brad McVetty from the floor. Bonnie did contact VLCT Attorney and it is legal for a board member to vote for themselves. Doug stated it’s been too long of an issue and needs to appoint a Road Commissioner. Doug Lord appointed Brad McVetty as Road Commissioner. Motion was not accepted due to the lack of a seconded vote. Brad declined to second the motion due to conflict and will continue to act as Road Commissioner until next board meeting.

STEVENS-MCDADE CEMETERY: Brad will contact Jim McDade after he looks at how much land the town needs and marks out acreage.

REAPPRAISAL: Bonnie has not heard back from Ed Clodfelter on timeline for Reappraisal.

HALL ROAD – BUYAK: Bonnie will e-mail Laura Wilson to set up a meeting with Brad McVetty regarding issues. Brad and Doug will go to the property and write up a statement to submit to Laura for review.

AUDIT: Town Auditors will start doing 2016’s Audit. If the Town finds a CPA for 2016, the Town Auditors and CPA can work together on 2016. The Town Auditors will contact Bonnie to set a date for when they will meet. The Town Received a letter from Ron L Beaulieu & Company on auditing the Town records. Bonnie will contact them and if certified in VT, the board will invite them to meet with them and go over a plan and cost.

LISTERS: Molly Mclain stated she would be interested in the Lister position now. Doug moved to re-appoint Molly until March 2018. Brad seconded and the motion carried. We are still looking for another Lister.

BOX CULVERT BIDS: Doug moved to accept Ruggles Engineering’s invitation (with minor changes) to contractors to bid on box culvert construction. Brad seconded and the motion carried.

SCHOOL BUS –The Town is in possession of the school bus. Bonnie will call the ECSU office for paperwork to submit payment in the amount of $1.00. Doug moved to offer the bus to Gilman School for the amount of $1.00 after their August 2017 Meeting. Brad seconded and the motion carried.

SELECTMEN’S WARRANTS: Reviewed and signed.

MONTHLY BUDGET: The monthly budget report was provided and reviewed.

OTHER BUSINESS:

Maidstone Lake Association Annual Meeting: Sally Pratt invited the Selectboard to attend the meeting and bring along purple bags for Lake Owners. Doug offered to go to the meeting.

ADJOURN: Doug moved to adjourn at 8:43PM. Brad seconded and the motion carried.

Respectfully Submitted by Bonnie Lovell

Draft SELECTBOARD MEETING AGENDA 

July 3, 2017

CTO:

ATTENDANCE:

APPROVE MINUTES:

APPOINT ROAD COMMISSIONER:

STEVENS-MCDADE CEMETERY:

REAPPRAISALS:

HALL ROAD: BUYAK:

AUDIT 2016:

LISTERS:

BOX CULVERT CONTRACTOR BIDS:

SCHOOL BUS:

SIGN SELECTMEN’S WARRANTS

MONTHLY BUDGET:

OTHER BUSINESS:

            MAIDSTONE LAKE ASSOC PICNIC/BAGS/RECYLING

 ADJOURN:

Draft MAIDSTONE SPECIAL TOWN MEETING

June 26, 2017

CTO: 7:00 P.M.

ATTENDANCE: Donna Allaire, Ron Allaire, Allen Bouthillier, Donna Bouthillier, Kyle Bouthillier, Lois Cardin, Judith Conant, Shawn Conant, Guilbert Desrochers, Nancy Desrochers, Margaret Fish, Robert Fish, Mary Fitch, Carol Gorham, Carroll Gorham, Bruce Hobaugh, David Hodge, Elaine Hodge, Robert Hodge, Roger Irwin, Susan Irwin, Hanne Kistner, Robert Lancraft, Douglas Lord, Bonnie Lovell, David Lufkin, Louise Lufkin, Lisa McCarthy, Sean McCarthy, Bruno McKenzie, Bradley McVetty, Jason McVetty, Kathy Noyes, Lisa Plourde, Paul Plourde, Carl Ramsdell, Sandra Ramsdell, Bruce Richardson, Mary Richardson, Linda Sanborn, William Sanborn, Lloyd Tippitt, Christopher Von Alt, Mary, Von Alt, Blenda Whitney, Franklin Whitney. Linwood Mixer and Geraldine Gormley were also present.

ARTICLE 1. Shall the Town vote to change the Road Commissioner position to an elected Officer Position for a two-year term?

Sean McCarthy moved to open for discussion. Lloyd Tippitt seconded the motion and the motion carried. There was a lot of discussion on the article.

Lloyd Tippitt moved to close discussion. Bruce Hobaugh seconded the motion and the motion carried.

Shawn Conant required a paper vote. Shawn explained if you vote yes, the article will pass and if you vote no, it will no, it will not. Vote results were 8 yes and 38 no. Article 1 did not pass.

ARTICLE 2. To Elect the Road Commissioner if the above warning passes with the term ending March of 2019.

Article 1 did not pass which voided Article 2. No vote needed.

ARTICLE 3. Shall the Town vote to change election officials to Australian Vote?

Roger Irwin moved to accept Article 3 as printed. Douglas Lord moved to amend the article to read Shall the Town elect its Town Officers by Australian Vote? Bruce Hobaugh seconded the motion and the motion to amend carried.

There was some discussion. A vote was taken and the motion carried.

ADJOURNMENT: Bruce Hobaugh moved to adjourn at 8:08 p.m. It was seconded and the motion carried.

MINUTES as taken by Bonnie Lovell, Town Clerk