Draft MAIDSTONE SPECIAL TOWN MEETING

June 26, 2017

CTO: 7:00 P.M.

ATTENDANCE: Donna Allaire, Ron Allaire, Allen Bouthillier, Donna Bouthillier, Kyle Bouthillier, Lois Cardin, Judith Conant, Shawn Conant, Guilbert Desrochers, Nancy Desrochers, Margaret Fish, Robert Fish, Mary Fitch, Carol Gorham, Carroll Gorham, Bruce Hobaugh, David Hodge, Elaine Hodge, Robert Hodge, Roger Irwin, Susan Irwin, Hanne Kistner, Robert Lancraft, Douglas Lord, Bonnie Lovell, David Lufkin, Louise Lufkin, Lisa McCarthy, Sean McCarthy, Bruno McKenzie, Bradley McVetty, Jason McVetty, Kathy Noyes, Lisa Plourde, Paul Plourde, Carl Ramsdell, Sandra Ramsdell, Bruce Richardson, Mary Richardson, Linda Sanborn, William Sanborn, Lloyd Tippitt, Christopher Von Alt, Mary, Von Alt, Blenda Whitney, Franklin Whitney. Linwood Mixer and Geraldine Gormley were also present.

ARTICLE 1. Shall the Town vote to change the Road Commissioner position to an elected Officer Position for a two-year term?

Sean McCarthy motioned to open for discussion. Lloyd Tippitt seconded the motion and the motion carried. There was a lot of discussion on the article.

Lloyd Tippitt motioned to close discussion. Bruce Hobaugh seconded the motion and the motion carried.

Shawn Conant required a paper vote. Vote results were 38 yes and 8 no. Article 1 did not pass.

ARTICLE 2. To Elect the Road Commissioner if the above warning passes with the term ending March of 2019.

Article 1 did not pass which voided Article 2. No vote needed.

ARTICLE 3. Shall the Town vote to change election officials to Australian Vote?

Roger Irwin motioned to accept Article 3 as printed. Douglas Lord motioned to amend the article to read Shall the Town elect its Town Officers by Australian Vote? Bruce Hobaugh seconded the motion and the motion carried.

There was some discussion. A vote was taken and the motion carried.

ADJOURNMENT: Bruce Hobaugh moved to adjourn at 8:08 p.m. It was seconded the motion and the motion carried.

MINUTES as taken by Bonnie Lovell, Town Clerk

Draft PLANNING & ZONING BOARD MINUTES

June 13, 2017

CTO: 7:02 PM

ATTENDANCE: Bruce Hobaugh, Bonnie Lovell, Bob Lancraft and Lloyd Tippitt

APPROVE MINUTES: Bob motioned to accept 03/28/2017 minutes with corrections. Lloyd 2^nd the motion and the motion carried. Bob motioned to accept 05/04/2017 special meeting minutes with corrections. Lloyd 2^nd the motion and the motion carried.

HOOKER PROPERTY: Hooker’s property was looking good however in the last few days, there are at least 2 more trailers on the property. Bob motioned that the Board request the Zoning Administrator, Michael Otis to visit the Hookers and explain the issues. Let them know they cannot block the right of way and needs to be moved back.

REVIEW NEW BUILDING PERMITS SINCE LAST MEETING: All permits were reviewed and accepted as approved by Zoning Administrator.

DISCUSS ANY NEW PLANNING & ZONING ISSUES: No new issues.

OTHER BUSINESS: The Board is still encouraging the Zoning Administrator to attend all meetings. Bonnie created a Certificate of Occupancy and will give to the Zoning Administrator for any new construction. Lloyd motioned to accept the Certificate of Occupancy. Bruce seconded and the motion carried.

ADJOURNMENT: Bob motioned to adjourn the meeting at 7:49 p.m. Lloyd seconded the motion and the motion carried.

Draft ZONING BOARD MEETING AGENDA 

June 13, 2017 @ 7:00 PM

ATTENDANCE:

APPROVE MINUTES

HOOKER PROPERTY

REVIEW PERMITS

NEW PLANNING & ZONING ISSUES

OTHER BUSINESS

ADJOURN

 Draft MAIDSTONE SELECTBOARD MEETING

June 5, 2017

CTO: 7:01PM

ATTENDANCE: Brad McVetty, Doug Lord, Kyle Bouthillier, Nancy Desrochers, Carroll Gorham and Linwood Mixer.

APPROVE MINUTES: Doug moved to accept the minutes for the April meeting.  Kyle seconded the motion and the motion carried.  Kyle moved to accept the minutes from the May 15, 2017 meeting. Doug seconded the motion and the motion carried. Doug moved to accept the minutes from the May 25, 2017 meeting. Kyle seconded the motion and the motion carried.

STEVENS-MCDADE CEMETERY: Bonnie contacted Jim McDade and he’s not against selling but would like more information and requested Brad call him. Brad will contact him and discuss more details with him.

SCHOOL BUS: School bus purchase for $1.00 is all set and papers will be filed after the school’s fiscal year which is July 1, 2017.

REAPPRAISAL: Bonnie contacted Ed Clodfelter and he said they could do an update on the current issues quickly but a complete town appraisal will be scheduled in 2019 maybe 2020. He will talk with James and see if there is a way to squeeze in the Town Reappraisal and get back to us. The estimated cost will be approximately $90 to $100 per parcel. The Town does have enough money in the Grand Maintenance Account. Bonnie also emailed New England Municipal Consultants who also do town appraisal for an estimated cost and still awaiting response. In 2009, the cost was approximately $82.00 per parcel. Doug motioned to start the process of the town reappraisal. Kyle seconded the motion and the motion carried.

HALL ROAD – BUYAK: Laura Wilson drafted a letter for Buyak. The board reviewed but did not approve. Bonnie will contact Laura Wilson and set up a time when she will be available to meet with Brad. Dennis motioned that Brad represent the Selectboard and meet with Laura Wilson. Kyle seconded the motion and the motion carried.

OPENING OF BOX CULVERT BIDS: The Selectboard received 4 bids for the North Road box culvert project. One bid was not accepted due to it not being mailed in and emails were not accepted. Kyle made a motion to accept Calco Inc’s bid for $55,541.00. Doug seconded the motion and the motion carried.

POLICIES: Bonnie has all policies completed that was recommended by Correttes & Associates. They have been emailed to the Selectboard for approval. Doug motioned that all the financial policies Bonne has done be accepted as written. Kyle seconded the motion and the motion carried.

AUDIT: Bonnie contacted Grippen, Donlan & Pinkham, JMM Associates and Wisehart, Wimette & Associates all of which do not do municipal audits. Also searched the VT Society of CPAs who do Municipal Audits and found not match. Bonnie also emailed Randall Northrop again to see if he had any suggestions as we are having a hard time finding a CPA who will do VT Municipal Audits. Randall suggested I search the VT Society of CPAs. Also, Nancy Desrochers has inquired on the status of the elected town auditors starting the 2016 audit, this has not been started. Chris Van Alt was in the office stated, he will get in touch with Jim and I left a voicemail with Donna Bouthillier. Doug mentioned he doesn’t believe they can audit 2016 financials.

LISTERS: The Town still looking for 2 Listers. Bonnie contacted Charity at the Town of Lancaster. They use North Town Associates for the assessors but they are not certified in VT. Bonnie also contacted 2 other companies (Record Appraisals and John Trumball) which both are not certified in VT. Bonnie did leave a message for the State of VT for a list of VT Certified Assessors on 05/10 and 05/22, still waiting for a response. Doug will get a list of assessors or send me a link to print off.

SELECTMEN’S WARRANTS: Reviewed and signed.

MONTHLY BUDGET: The monthly budget report was provided and reviewed.

OTHER BUSINESS:

NEKWMD sent a memo out stating that on 05/9/17 the board approved to eliminate the charge for glass as long as it was originating from a district town. Any outstanding bills can be disregarded and if any were paid, they will reimburse.

We will have a retirement party for Susan Irwin with the next 6 weeks. Details will be available on the website and Facebook. If anyone is interested in helping or bringing a dish, please contact Bonnie Lovell or Cheryl McVetty.

ADJOURN: Kyle motioned to adjourn at 9:43PM. Doug seconded the motion and the motion carried.

Respectfully Submitted by Bonnie Lovell

Draft SPECIAL SELECTBOARD MEETING MINUTES 

May 25, 2017

CTO: 7:00PM

ATTENDANCE: Brad McVetty, Doug Lord, Bonnie Lovell, Linwood Mixer. 

SPECIAL TOWN MEETING: Doug motioned to have a Special Town meeting on  June 26, 2017 at 7PM. Brad seconded the motion and the motion carried. The Town Meeting will be on the following warnings:

1.     Shall the Town vote to change the Road Commissioner position to an elected Officer Position for a two-year term?

2.     To Elect the Road Commissioner if the above warning passes with the term ending March of 2019.

3.     Shall the Town vote to change election officials to Australian Vote?

ADJOURN: Doug motioned to adjourn the meeting at 7:08PM. Brad seconded the motion and the motion carried. 

SPECIAL TOWN MEETING WARNING

The legal voters of the Town of Maidstone are hereby warned and notified to meet at the Town Hall in the said Town of Maidstone on Monday, June 26, 2017 at 7 o’clock in the evening to act on the following articles:

1.     Shall the Town vote to change the Road Commissioner position to an elected Officer Position for a two-year term?

2.     To Elect the Road Commissioner if the above warning passes with the term ending March of 2019.

3.     Shall the Town vote to change election officials to Australian Vote?

Selectmen:

Bradley McVetty, Chairmain                     Douglas Lord                        Kyle Bouthillier

Received for Record, May 25, 2017

Attest: ______________________________________

              Bonnie Lovell, Town Clerk

Draft SPECIAL SELECTBOARD MEETING AGENDA 

May 25, 2017 at 7PM

CTO:

ATTENDANCE:

SPECIAL TOWN MEETING:

ADJOURN:

 Draft MAIDSTONE SPECIAL SELECTBOARD MEETING

May 15, 2017

CTO: 7:01 P.M.

ATTENDANCE: Bradley McVetty, Douglas Lord, Bonnie Lovell, Kyle Bouthillier, Nancy Desrochers, Carrol Gorham, Alan Bouthillier, Bob Lancraft and Louise Lufkin.

MOWING BIDS:  The Town received 2 bids for the 2017 season. Kyle motioned to accept B & C Lawncare’s bid of $1,800 for the season. Doug seconded the motion and the motion carried. We did confirm that this will be weekly mowing and include spring and fall clean up.

APPOINT ROAD COMMISSIONER AND SELECTBOARD CHAIR: The Clerk received a petition of more than 5% of the voters to call a special town meeting for the following items:

Shall the Town vote to change the Road Commissioner position from a Selectboard appointed position to a Town Officer elected position for a two-year term?

Elect the Road Commissioner.

Doug moved that based on the petition, we will put the Road Commissioner’s position on hold.

Selectboard Chair – Doug nominated Brad, Kyle seconded it. Brad was nominated for Chair. Kyle nominated Doug for Vice Chair, Brad seconded it. Doug was nominated for Vice Chair.

AUSTRALIAN BALLOT: The town will include this item at the Special Town Meeting.

REVIEW BOX CULVERT PLANS: The Town received the State approved box culvert plans and steam alteration permit. The Selectboard will put out an RFP (Request for Proposal) for the Box Culvert and an RFP for the installation of the culvert. Doug motioned to accept this plan. Brad seconded the motion and the motion carried.

OTHER BUSINESS: Nancy Desrochers asked to add the 2016 Audit (Elected Officials) and Town status on policy and procedures on the June agenda.

ADJOURN: Kyle moved we adjourn at 7:57 p.m. Doug seconded the motion and the motion carried.

Respectfully Submitted by Bonnie Lovell

Draft SPECIAL SELECTBOARD MEETING AGENDA 

May 15, 2017 7PM

CTO:

ATTENDANCE:

MOWING BIDS:

APPOINT ROAD COMMISSIONER & SELECTBOARD CHAIR:

AUSTRALIAN BALLOT:

REVIEW BOX CULVERT PLANS:

OTHER BUSINESS:

 ADJOURN:

Draft PLANNING & ZONING BOARD APPEAL MINUTES

May 04, 2017

CTO: 6:57 PM

ATTENDANCE: Bruce Hobaugh, Bonnie Lovell, Bob Lancraft, Lloyd Tippett, Sean McCarthy, Michael Otis, Doug Lord and Ben Southworth

Bruce Hobaugh appointed Bob Lancraft to act as chairman.

HOBAUGH: Permit was denied because there isn’t 100 ft from road however it is further back from existing building. Variance passed 3-0 vote.

Bob Lancraft stepped down and Bruce Hobaugh resumed chairman.

STEVENS POND: Permit was denied because there isn’t 200 ft of road frontage however it is out in the middle of nowhere. Building is well within the set back and there is road access. Variance passed 4-0 vote.

TREEHOUSE PERMIT: The tree itself takes up over 8 square feet of living space which why the Zoning Administrator approved permit. Zoning Board accepts the approval.

OTHER BUSINESS: Doug Lord asked if there are any limit to the number of buildings on a lot (even if it is storage). The board’s answer “Not at this time”.

ADJOURNMENT: Lloyd motioned to adjourn the meeting at 7:20 p.m. Bob seconded the motion and the motion carried.